How to Connect Your Google Calendar with Gallabox Using Pabbly?

Learn how to integrate your Google Calendar with Gallabox using Pabbly to streamline your tasks and appointments effortlessly. Get started now for a more efficient workflow!

Overview

This guide, will walk you through the steps to integrate your Google Calendar with Gallabox using Pabbly. Whether you're organizing your schedule or collaborating with a team, this integration will help you streamline your tasks and appointments effortlessly. Let's get started connecting your calendars for a more efficient workflow!

Prerequisites

A WhatsApp template message for booking confirmation/reminders.

Make sure to include the attendee's phone number in the event on your calendar, preferably in the description.

Pabbly Workflow

1. In Pabbly Connect dashboard, click on Create Workflow. Name the workflow as "Google Calendar Integration" or any name desired. Selecting folder to keep this workflow in is optional.

1. Choose Google Calendar as your First Trigger Application. For the Trigger Event, choose New Event from the list. Click on Connect your Google Calendar.

1. To connect your Gmail account, authenticate your Google Calendar account to allow access to Pabbly Connect.

If you have more than one calendar's associated with your Gmail Account, choose the one you would like to connect with Gallabox.

1. Set up a test meeting with your email account. Ensure the meeting details, including the attendee's phone number (preferably in the Description). Click on Save and Send Test Request. Once the details are captured by Pabbly (check for the phone number in description), click on Save.

1. To extract the attendee's phone number from the description and send the WhatsApp message, use the "Text Formatter by Pabbly". For Action Event, choose Text Parser and specify the text before and after the phone number. The parser will then extract the number in between.

1. To trigger the confirmation message to the phone number extracted choose the Application: Gallabox. Select the Action Event as Send Template Text Message. Click on Connect.

1. To connect your Gallabox account, add your Account Id, API Key, and API Secret. Once done click on Save.

To get your Gallabox Account Id, go here. For getting the API Key & Secret, follow this guide.

1. Choose the desired WhatsApp Template message to send, the channel Id you would want to send the WhatsApp Template message from, Bot Id (if you would like to trigger a bot), Name of the Recipient (it will be used to create a contact in Gallabox), Phone Number of the Recipient, and any variables defined in the WhatsApp Template Message.

Fields	Description
Template	Provide the template ID here.
Channel ID	Please provide the channel ID here.
Bot ID	Enter the bot ID from your bot's URL here. E.g. 624dc50720fa1400162096ac
Name	Enter the recipient's name. This name will be used when creating a new Contact in Gallabox.
Phone Number	Choose the variable storing the phone number.
Variables defined in Template	The fields will vary depending on the WhatsApp Template chosen.

1. Click on Save and Send Test Request button to see if you are receiving any response. Once you receive any response, click on Save.

Enable Workflow

To enable the workflow you just created, just Toggle On the button as shown in the below GIF.

To sum up, this process makes it easy to use WhatsApp Template messages in Gallabox. This guide helps you send and manage personalized messages more efficiently, improving your communication.